Administrative Assistant

HHS, LLC • Richmond, VA

1d

About The Position

The Administrative Assistant supports the C-suite team with calendar management, errands, agendas, project requests, and other administrative duties. The role takes meeting notes, prepares minutes, and follows up on action items. It also researches and organizes vendor and partner information and prepares reports for C-suite travel and facility tours.

The position provides general administrative and customer support, including handling phones, shipping and receiving, supply orders, and corporate department needs. Responsibilities also include coordinating new-hire onboarding, campus logistics and visits, events and budget reconciliation, and vendor communication for marketing and promotional materials.

Requirements

• Fundamental computer skills, including word processing and spreadsheets.
• Interpersonal skills to interact with individuals at all levels of the organization.
• Effective written, spoken, and non-verbal communication.
• Service-oriented mentality with a focus on exceeding expectations.
• Maintain a positive and professional demeanor.
• Self-motivated, with the ability to effectively prioritize projects and needs.
• Willingness to collaborate and provide support where needed to achieve outcomes.
• Demonstrate integrity, respect, and discretion in business dealings.
• Attention to detail and ability to manage tasks effectively in a fast-paced environment.

Nice To Haves

• 1–2 years of administrative assistant or clerical experience is preferred.

Responsibilities

• Support the C-suite team through calendar management, errands, managing agendas, project requests, and other duties.
• Take meeting notes, provide meeting minutes, and follow up on action items.
• Research and organize vendor and partner information and create reports for C-suite travel and facility tours.
• Assist the admin team with general customer support, including phones, shipping and receiving, supply orders, and corporate department needs.
• Manage new-hire onboarding, including office tours, orientation, and desk setup.
• Manage campus logistics and act as a host for visiting groups and individuals.
• Plan, organize, and manage event logistics, and provide post-event budget reconciliation.
• Manage vendor communication and assist with logistics for marketing and promotional materials.

Benefits

• Paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Employee Assistance Program (EAP)
• Employee Resource Groups (ERGs)
• Career development and ongoing training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed