Administrative Assistant - HR & Training, Part-time, Remote
About The Position
The Administrative Assistant is a part-time member of the HR & Training department and reports to the HR & Training Manager. The role supports onboarding, HR records and compliance, training and learning management, employee engagement and culture, and general administrative operations at The Center for Wound Healing & Hyperbaric Medicine, LLC, which provides management and consulting services to healthcare providers in wound care and hyperbaric medicine. The position coordinates new-hire credentialing and onboarding, maintains employee and compliance records, supports virtual orientations and training programs, and assists with employee engagement and wellness initiatives. Additional administrative work includes processing scrub orders, assisting with eFax management, and supporting HR & Training projects. The role may involve light ground and/or air travel. Employees must comply with HIPAA policies and procedures and meet applicable health-clearance requirements.
Requirements
- High school diploma or GED.
- At least 2 years of experience in an administrative or similar support role.
- Experience using Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
- Detail-oriented and highly organized, with the ability to complete data entry and input tasks accurately.
- Strong verbal and written communication skills.
- Ability to treat others with compassion and patience.
- Ability to work in a fast-paced, team-oriented environment.
- Excellent interpersonal skills.
- Compliance with HIPAA policies and procedures is required of all employees.
Nice To Haves
- Associate's degree in business, human resources, or a related field.
- Experience using SharePoint, OneDrive, and Canva.
- Healthcare industry experience.
Responsibilities
- Coordinate credentialing setup for new employees and maintain employee credentialing records, including quarterly audits of licenses and certifications.
- Send welcome emails and new-hire surveys; collect and organize training-plan documents and upload completed records into ADP.
- Assist with virtual new-hire orientation, including reviewing training plans, helping set up IT access, and troubleshooting issues.
- Manage the 90-day review process by distributing materials and following up with supervisors.
- Track staff compliance requirements, including flu records, competencies, and other mandatory submissions.
- Upload and organize HR and training documents in ADP's Documents and Talent tabs.
- Conduct quarterly all-staff email audits to ensure the directory is accurate.
- Assist with ADP's Learning Management System by searching for, assigning, and tracking courses.
- Support coordination and delivery of internal training programs, including quarterly, safety, and harassment training.
- Provide external training resources to staff and assist with processing training agreements.
- Contribute to the development and maintenance of work instructions, policies, and procedures.
- Support retention initiatives and wellness program activities and resources.
- Coordinate the Made My Day/Kudos recognition program, maintain its tracker, and submit contributions to the company newsletter.
- Send monthly birthday emails to support workplace culture.
- Process scrub orders and assist with eFax management.
- Provide responsive, professional support to staff and management and assist the HR & Training team with projects and other assigned duties.
- May participate in onboarding and training new team members.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
