Administrative Assistant

Crafco•Chandler, AZ

29d•$24 - $28•Onsite

About The Position

Crafco, Inc. is hiring an Administrative Assistant for its Sealant Plant in Chandler, Arizona. This full-time, Monday-through-Friday position performs plant administrative functions, including using the company ERP system, ordering raw materials, processing purchase orders, reporting and costing production, managing inventory and cycle counts, and scheduling specialty-products production. The role works with plant, production, quality, customer service, and materials teams to maintain inventories and support production and customer needs. It also handles plant communications, purchasing-card administration, personnel time tracking, reporting, and may train or supervise additional administrative or shipping/receiving employees. Crafco describes the work environment as positive and offers competitive hourly pay, profit sharing, and benefits. Applicants must be authorized to work in the United States and have a valid driver's license. Employment offers are contingent on a pre-employment drug test and background check.

Requirements

At least 5 years of administrative experience.
High school diploma or GED.
Understanding of overall plant operations.
Ability to establish positive working relationships with other plant departments.
Authorization to work in the United States.
Valid driver's license.
Successful completion of a pre-employment drug test and background check, as a condition of an employment offer.

Responsibilities

Enter receiving data accurately, completely, and on time in the ERP system.
Coordinate with the Sealant QA team to monitor finished-goods warehouse designations and make changes as directed.
Perform storekeeper duties and carry out cycle-counting procedures.
Coordinate with the Sealant Plant Manager, Production Supervisors, and Customer Service to schedule silicone cure and specialty-product production and maintain inventory for sales and customer needs.
Order raw materials and maintain appropriate material inventory based on production schedules and safety stocks.
Enter purchase orders accurately and notify Materials Management promptly about price changes to purchased inventory items.
Issue production paperwork, including batch forms and packaging sheets, and calculate and enter completed job information in the computer system.
Enter and maintain Bills of Material in the computer system.
Gather information for month-end and inventory-control reporting; prepare and distribute reports, including weekly and monthly production summaries.
Investigate and process inventory transactions according to Materials Manager instructions.
Operate and manage the plant purchasing card and report transactions monthly to the corporate office; manage, track, and report team personnel time.
Answer telephones and direct calls, mail, messages, and other communications professionally to the appropriate people.
Process M.R.O. supply requisitions, prepare purchase orders, maintain accurate files of outstanding purchase orders, and report errors or problems to the supervisor.
Train and supervise additional administrative or shipping/receiving employees as needed.
Interview, hire, and train additional administrative and production employees as needed.