Administrative Assistant - 5226

BronxWorks•New York, NY

22d•$51,495 - $53,040

About The Position

The Administrative Assistant provides administrative and clerical support to the SNAP-Ed team and BronxWorks Agency. The role assists the PSE Program Coordinator with farm stand operations and implementation of BronxWorks Healthy Retail bodega interventions, and supports Nutrition Educators with workshop preparation and planning. The position also participates in community outreach, processes purchases and staff reimbursements, maintains purchasing and inventory documentation, troubleshoots purchasing and delivery issues, and completes program reports.

Requirements

High school diploma or equivalent credentials required.
Proficiency in English required.
Strong oral and written communication skills.
Strong time-management and organizational skills.
Proficiency in Microsoft Office suite/Office 365 and other standard business technology required.
Full vaccination against COVID-19 is a condition of employment.
Ability to use a computer for prolonged periods.
Ability to occasionally lift and/or move up to 10 pounds.
Ability to stand, walk, or sit for long periods of time.
Ability to climb five flights of stairs.
Ability to bend and retrieve objects and/or documents.
Value cultural awareness in a multi-ethnic community.

Nice To Haves

Associate degree preferred.
At least one year of administrative work experience preferred.
Proficiency in a second language preferred.
Experience working as part of a team preferred.

Responsibilities

Provide administrative support to the SNAP-Ed team and BronxWorks Agency.
Assist the PSE Program Coordinator in operating farm stands and implementing BronxWorks Healthy Retail bodega interventions.
Assist Nutrition Educators with workshop preparation and planning.
Attend community events to promote SNAP-Ed, conduct outreach, and recruit workshop participants.
Use Nexonia to process program purchases and staff reimbursement submissions and follow up on them.
Maintain and organize supporting documents, including original receipts, packing slips, and invoices.
Maintain a monthly inventory log of items purchased, transferred, damaged, or discarded.
Troubleshoot purchase, vendor, and delivery issues and take timely corrective action.
Provide general clerical support, including ordering supplies, filing, scanning, word processing, and photocopying.
Answer telephone calls, take messages, and direct calls to the appropriate parties.
Welcome and greet visitors, program participants, and clients.
Report to and meet with the supervisor monthly.
Complete program reports monthly or more frequently as required.
Perform additional duties as assigned by the supervisor.