Administrative Assistant

McCalla Raymer Leibert Pierce LLP•Orlando, FL

5d•Onsite

About The Position

This is a full-time, on-site administrative and mailroom position involving filings, legal documents, correspondence, and support for attorneys in a high-volume, time-sensitive environment. No legal experience is necessary. The position requires someone who can work well with a team and independently when needed, while maintaining confidentiality and providing exceptional customer service. The work takes place under normal office conditions with quiet-to-moderate noise. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. A high school degree is required; a college degree is strongly preferred. Applicants must have recently graduated from college or have 2–3 years of relevant experience. The employer offers a comprehensive compensation and benefits package, with salary commensurate with experience and accomplishments. Applicants must be legally authorized to work in the United States now and in the future; employment sponsorship or immigration support is not available.

Requirements

High school degree.
Recently graduated from college or have 2–3 years of relevant experience.
Excellent verbal and written communication skills.
Proficiency in the Microsoft Office suite.
Commitment to providing exceptional customer service.
Ability to work congenially and collaboratively in a team-oriented environment.
Self-motivation.
Exceptional organizational skills, including the ability to multitask and adapt to continual change.
Excellent attention to detail.
Ability to carry 10 pounds or more.
Must be legally authorized to work in the United States now and in the future; employment sponsorship and immigration support are not available.

Nice To Haves

College degree.

Responsibilities

Scan, copy, and mail documents.
File documents in court cases electronically and physically.
Maintain detailed logs and records of original documents received and their chain of custody.
Work independently at times to file legal documents in a dedicated file room.
Accurately and consistently update case management systems.
Retrieve and respond to client and internal firm requests by phone, email, and workflow steps.
Learn basic legal documents and terminology.
Respond to a high volume of email correspondence in a timely, courteous, and thorough manner.
Provide exceptional customer service to clients at every level of interaction.
Support attorneys in a high-volume, time-sensitive environment.
Maintain strict confidentiality of client and borrower information and firm processes.
Perform other duties and responsibilities as needed.