Administrative Assistant

Hall Booth Smith•Montgomery, AL

29d•Onsite

About The Position

Responsible for providing assistance to the team, which consists of the secretaries and timekeepers, and performing a variety of other duties as needed. The Administrative Assistant maintains an open line of communication with the Human Resource Manager regarding assignments and projects and provides flexible support to meet team and firm needs.

Requirements

High school diploma or general education degree, or an equivalent level of spelling, diction, and grammatical ability normally acquired through successful completion of that education.
Experience supporting administrative, clerical, records, or office operations preferred.
Experience working in a team-oriented professional office environment preferred.
Organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.
Accurate typing ability of 50 words per minute and comprehensive computer and office equipment experience.
Ability to communicate concerns appropriately to the Human Resource Manager.
Possess the drive and ambition to succeed and work in a team environment.
Flexibility to respond to changing priorities and unexpected support needs.

Responsibilities

Provide team support to timekeepers and staff.
Provide assistance to secretaries and timekeepers with projects deemed appropriate.
Maintain open communication with the Human Resource Manager regarding assignments, projects, and concerns.
Create and maintain a positive, "will-do" attitude in supporting the team.
Prepare File Action Reports during the process of closing files.
Quality-control files to ensure they are prepared according to the Records Center's guidelines and specifications.
Become familiar with file walls and files in order to assist secretaries with filing.
Type letters, update indexes, and create binders.
Provide assistance to secretaries with entering billable time into Elite.
Remain flexible in the daily schedule to accommodate unexpected situations resulting from attorneys', paralegals', and secretaries' work needs.
Perform a variety of duties and other work deemed appropriate in support of the team and firm operations.