Administrative Assistant

Gravity Global • Minneapolis, MN

12d • Onsite

About The Position

Gravity Global is seeking a part-time Administrative Assistant to support day-to-day operations and administrative tasks for its Minneapolis office, as well as support the Houston office and remote team. The role is suited to a proactive, people-first organizer who can help keep the office running smoothly and assist teams with light scheduling and coordination.

The position is based in the Downtown Minneapolis office for up to 25 hours per week, Monday through Friday, with flexibility on schedule. The successful candidate will handle communications, meeting logistics, supplies, office organization, onsite meeting and event support, ad-hoc administrative requests, shared documentation, and expense-related assistance for the executive team.

Requirements

• 1–2+ years of administrative or office support experience; internships count.
• Strong organizational and communication skills, with a customer-service approach.
• Comfort using Microsoft 365 and Teams, and ability to learn internal tools quickly.
• Attention to detail, reliability, and willingness to pitch in across tasks.

Responsibilities

• Answer and route Teams calls and office emails, and greet visitors on in-office days.
• Schedule meetings and room bookings, manage simple calendar holds and meeting logistics, and issue annual holiday calendar holds for U.S. offices.
• Maintain office and kitchen supplies, place orders, and coordinate deliveries.
• Maintain a clean and organized office to ensure proper presentability.
• Support office storage needs.
• Support internal meetings and small onsite events, including setup, teardown, and catering coordination.
• Assist departments with ad-hoc administrative tasks, including documents and presentations, lists, data entry, vendor coordination, office maintenance, and parking validations.
• Keep shared documentation and inboxes organized, and escalate facilities issues as needed.
• Help the executive team log hours and submit expense reports.

Benefits

• Competitive rewards and pay aligned with local market practices.
• Career growth and development through regular feedback and coaching via the Continuous Performance Management process.
• Ongoing training and learning programs for professional development.
• Flexible working arrangements and plentiful paid time off.
• Social and team-building events, service and life-milestone recognition, and the Gravity Gratitude kudos recognition program.
• Family-friendly policies such as parental leave and access to wellbeing resources.
• Employee resource groups focused on wellbeing, sustainability, and culture.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed