Administrative Assistant

Vail Resorts • Keystone, FL

25d

About The Position

The Administrative Assistant provides administrative support to the team and helps ensure guests have an Experience of a Lifetime. The role involves routine office tasks, communication with guests and employees, maintaining department records and schedules, and helping front-line operations during high-volume periods as needed. This is a year-round, full-time position with a stated pay range of $22.00–$25.00 per hour. Housing is available.

Requirements

• Excellent organizational and workplace communication skills.
• Excellent written and verbal communication skills.
• Ability to communicate effectively and professionally in English.
• Strong foresight and emotional intelligence.
• At least 18 years of age.

Responsibilities

• Communicate effectively with guests, employees, and managers.
• Support front-line operations during high-volume periods as needed.
• Answer phones promptly and professionally.
• Perform routine office tasks, including using a multi-line phone system, handling mail and electronic mail, maintaining phone indexes, coordinating calendars and appointments, arranging travel, and establishing and maintaining filing systems.
• Check emails regularly throughout the day and respond promptly to immediate issues.
• Assist with preparing meeting binders, permits, contracts, reports, and other communications.
• Ensure the department’s administrative needs are met.
• Work flexibly and accurately under tight deadlines and changing priorities, demonstrating dependability and a positive attitude.
• Maintain company calendars and schedules, including managers’ days off, budget calendars, contact information, and organizational charts.
• Track, organize, scan, and file documents.
• Perform other duties as assigned.

Benefits

• Free employee ski passes.
• Discounted lift tickets for friends and family.
• Free ski lessons.
• Employee discounts on lodging, food, gear, and mountain shuttles.
• 401(k) retirement plan.
• Employee Assistance Program.
• Training and professional development.
• Referral program.
• Health, medical, dental, and vision insurance plans for eligible full-time roles; seasonal employees may qualify after working 500 hours.
• Free ski passes for dependents.
• Critical illness and accident plans.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed