Administrative Assistant

The Michaels Organization • Camden, NJ

21d

About The Position

The Administrative Assistant performs secretarial and general administrative support duties for one or more assigned managers and functional areas. Duties include scheduling meetings, sorting and distributing mail, organizing and maintaining files, screening and directing calls and communications, coordinating document receipt and distribution, and arranging travel. The role may also support department-specific tasks such as budgeting, expense tracking, and special projects.

Requirements

• Minimum three years of administrative office experience preferred.
• Proficiency with Microsoft Office, specifically Word, Excel, and PowerPoint.
• High school diploma or equivalent.
• Ability to keep accurate records.
• Excellent oral and written communication skills.
• Organizational skills and attention to detail.
• Ability to handle multiple and shifting priorities.
• Must present a professional business appearance.

Nice To Haves

• Business school education or an associate degree preferred.
• Experience with budgeting, expense tracking, or special projects may be relevant to department support tasks.

Responsibilities

• Maintain calendars and schedule meetings, conference rooms, and appointments; confirm appointments.
• Sort and distribute mail, and prepare and send overnight packages and regular mail.
• Set up and manage paper and/or electronic filing systems; record information, update paperwork, and maintain documents and records.
• Answer telephones, provide information, take and retrieve messages, direct callers to appropriate staff, and greet visitors as required.
• Prepare correspondence and materials, including letters, emails, announcements, charts, graphs, presentations, and forms.
• Operate office equipment, including computers, fax machines, copiers, and phone systems.
• Coordinate and make travel arrangements as needed.
• Complete required forms, records, and reports in accordance with company procedures.
• Assist management and department staff with support tasks for their departments or functional areas.
• Perform other duties as required.

Benefits

• Medical, dental, vision, and prescription coverage.
• Generous paid time off.
• 401(k) plan with company match.
• Children may apply for the Michaels Employee Scholarship Program.
• Professional development opportunities.
• Competitive wage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED