Administrative Assistant

Saint Luke's Health System • Overland Park, KS

7d • Onsite

About The Position

Saint Luke’s is seeking an Administrative Assistant to support the Rehab Institute Leadership team. The role interacts with internal and external individuals across BJC Health System, from executives to departmental personnel. This is an in-person position. Success in the role requires attention to detail, excellent customer service, confidentiality, and the ability to manage competing priorities and last-minute requests. The ideal candidate is highly flexible, reliable, and accountable; the description notes at least two years of executive administrative assistant experience as ideal.

Requirements

• Strong attention to detail.
• Excellent customer service skills.
• Ability to maintain a high level of confidentiality.
• Ability to manage several ongoing priorities and last-minute requests.
• Applicable experience listed as less than one year.

Nice To Haves

• At least two years of executive administrative assistant experience.
• High flexibility.
• Exceptional reliability and accountability.

Responsibilities

• Manage calendars, emails, and task lists, prioritizing significant matters as needed.
• Prepare and distribute agendas, presentations, minutes, and reports for meetings.
• Manage conference room calendars.
• Coordinate domestic travel and accommodations for leadership.
• Organize onsite events for leadership, Board members, employees, and outside organizations as needed.
• Prepare and submit expense reports on behalf of Directors.
• Assist clinical and non-clinical departments with tasks and projects.
• Maintain digital and physical filing systems.
• Maintain office supply inventory.
• Assist with organizational preparation for regulatory surveys such as Joint Commission.
• Collect and organize mail and packages for the Vice President / Director.

Benefits

• Health, vision, and dental benefits.
• Leave of Absence, PTO, Extended Sick Leave, and various welfare plans.
• Flexible Spending and Health Savings Accounts.
• Tuition and education reimbursement.
• Various other voluntary benefits.
• Retirement options.
• Clinical Advancement Program, including Shared Governance, Unit Based Project, and Career Advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed