Administrative Assistant

Performix•Horsham Township, PA

27d•Onsite

About The Position

The Administrative Assistant supports daily onsite office operations at the Horsham, Pennsylvania office and helps create a positive workplace experience for employees and visitors. The role provides administrative support, coordinates office needs and events, maintains supplies and documentation, and assists with light project and bookkeeping activities. It also provides administrative and project support to other U.S. branch locations as needed, with no travel required. The position is onsite and is described as lasting six months, with strong potential for extension.

Requirements

At least 2 years of administrative, office coordination, receptionist, or office management experience is preferred.
Strong organizational, communication, and customer service skills, with the ability to manage multiple priorities effectively.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
High attention to detail and accuracy.
Ability to work independently with minimal supervision.
Ability to learn new systems and processes quickly and take initiative in a fast-paced environment.
Strong attendance, reliability, and a positive, team-oriented attitude.
Ability to lift and move office supplies and materials weighing up to 25 pounds.
Ability to walk throughout the office and assist with event setup and breakdown activities.

Nice To Haves

Experience with Microsoft Teams and SharePoint.
Experience with general office equipment.
Experience with basic accounting, invoicing, or bookkeeping support.

Responsibilities

Support daily office operations and provide general administrative support.
Keep meeting rooms clean, organized, stocked, and ready for use; assist with room scheduling and coordination.
Support visitor check-in and help create a welcoming onsite experience.
Purchase, stock, and manage inventory of office and kitchen supplies.
Assist with coordinating and executing onsite and offsite office events and activities.
Coordinate office support needs, including holiday décor setup and breakdown.
Assist with creating the monthly newsletter and other employee communications.
Maintain organized files, records, and administrative documentation.
Provide administrative and project support for the Horsham office and other U.S. branch locations as needed; no travel is required.
Set up projects in company systems and ensure information is processed in a timely manner.
Create subcontractor agreements and process change orders.
Submit subcontractor invoices for processing.
Submit requests for new vendor and customer setup, including subcontractor pre-qualification support.