Administrative Assistant (Full Time)
About The Position
The Administrative Assistant provides clerical functions and administrative support for food service programs at Springfield High School. The role includes handling communications and confidential personnel records, supporting staffing and employment documentation, maintaining student meal eligibility and sales records, and assisting with financial, vendor, and reimbursement processes. The position is full time, Monday through Friday, from 7:00 a.m. to 3:00 p.m., and pays $19.00 to $22.00 per hour. The employer notes that periods of reduced food service needs, such as winter and summer breaks, may result in unpaid temporary layoffs; depending on business needs, year-round work may be required, potentially at another location.
Requirements
- Prior knowledge of computer skills and organizational management; training is available.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management staff with confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with coworkers, school personnel, administrators, students' parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations and item prices against bid specifications, and resolve pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparation of end-of-month financial reports.
- Attend in-service and safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement plan
- Associate shopping program
- Health and wellness programs
- Discount marketplace
- Identity theft protection
- Pet insurance
- Voluntary benefits, including critical illness, accident, and hospital indemnity insurance, legal services, and a choice auto and home program
- Medical insurance
- Dental insurance
- Vision insurance
- Life and accidental death insurance
- Disability insurance
- Commuter benefits
- Employee assistance program
- Flexible spending accounts
- Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
