Administrative Assistant

Atria Senior Living • MI-Riverview, MI

6d

About The Position

The Administrative Assistant performs administrative and business office services for the community, supporting the Community Business Director across accounts receivable, accounts payable, payroll, human resources, and month-end close procedures. The role may also support reception, office supply management, sales activities, and other duties as assigned. The wage range is $16.00–$19.20 per hour, dependent on prior work history and experience.

Atria’s Flourish at Atria benefits program offers resources supporting employees’ health, financial well-being, and professional growth. Benefits and enrollment vary by employee classification.

Requirements

• High school diploma or GED; or one to three months of related experience and/or training; or an equivalent combination of education and experience.
• Proficient computer skills, including experience with Microsoft Office and the ability to navigate the internet.
• Successfully complete all Atria-specified training programs and state-required training guidelines.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to present information effectively in one-on-one and small-group situations to customers, clients, and other employees.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to apply common-sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to handle problems involving a few concrete variables in standardized situations.
• Ability to work various schedules and shifts as needed.

Responsibilities

• Perform administrative and business office services tasks assigned by the Community Business Director.
• Assist with accounts receivable, including maintaining resident data in systems and files, entering ancillary charges, generating monthly billing statements, reviewing aging reports, and supporting collection efforts.
• Assist with accounts payable, including coding invoices, entering data into systems, copying documents, and filing vendor files.
• Assist with payroll by running daily punch reports, correcting missed punches, supporting pay-period-end functions and filing, and training staff on time-clock procedures.
• Assist with human resource functions, including new-hire orientation, enrollment and plan changes, maintaining personnel files with controlled access under the direction and supervision of the Community Business Director or Executive Director, and tracking FMLA, Workers’ Compensation, and other assigned programs.
• Assist with month-end close procedures by collecting month-end accruals from department heads and researching accounts as needed.
• Assist with direct phone coverage alongside receptionist staff.
• Manage and order community office supplies as needed.
• Support sales efforts by scheduling tours, responding to phone inquiries, and conducting tours as needed.
• Drive a company vehicle from the community to social and other destinations if required by the community.
• Perform other duties as needed or assigned.

Benefits

• Medical, dental, life, and vision coverage options
• Paid holidays and PTO
• 401(k) employer match
• Career development, including tuition reimbursement for US-based communities, professional training programs, and mentoring opportunities
• Employee recognition programs
• Referral programs
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED