Administrative Assistant

Houlihan Lokey•New York, NY

29d

About The Position

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. The Financial and Valuation Advisory practice has established one of the largest worldwide financial and valuation advisory practices. Our transaction expertise and leadership in the field of valuation inspire confidence in the financial executives, boards of directors, special committees, investors, and business owners we serve. Houlihan Lokey is the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the U.S., the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 20 years, all based on number of transactions and according to data provided by Refinitiv. This role reports to the Administrative Manager and supports the Financial Valuation Advisory team.

Requirements

5-7 years of previous administration experience in a professional services or financial services/banking industry.
Must have experience in supporting a team of officers.
Takes initiative in assisting supported staff.
Can effectively work autonomously and continuously focuses on process improvement.
Excellent administrative and word processing skills.
Must have excellent analytical skills.
Applied intermediate knowledge of Salesforce, MS Teams, Outlook, Excel and Word (Windows).
Client database experience.
Multi-tasks, prioritizes and manages the completion of projects in an efficient and timely manner.
Must be able to exercise good business judgment when responding to the needs of clients, both internally and externally.
Exhibits strong interpersonal skills, ability to work with all levels of staff members.
Resourceful and possesses outstanding organizational skills.
Excellent written and verbal communication skills.
Must be detailed-oriented.
Must have a team mentality and be a team player.
Maintains a professional work environment at all times and complies with company’s dress code policy.
Demonstrates prompt and consistent attendance and participates in and supports firm wide initiatives.
Demonstrates team player qualities.
Must be a self-starter and problem solver who can identify challenges and offer solutions.
Responds to requests for assistance from other business units and groups as required and offers assistance during down times.
Attends and participates in administrative meetings.

Nice To Haves

Quick learner who will become proficient with HL programs and processes, company operations and organizational procedures.
May require regular use of technical and business vocabulary.

Responsibilities

Gains basic FVA accounting knowledge to track deal engagement’s outstanding amounts for supported team members in a timely manner.
Travel management: Coordinates all aspects of travel and is proactive in managing travel while supported staff is out of the office.
Expense management: Compiles expense reports in a timely manner ensuring that all appropriate receipts are attached, and submissions are in line with company policy.
Event management: Organizes local dinner and smaller marketing events. Research venue options and assists with logistics for offsite events and conferences; arranges catering; may work with Marketing group to coordinate marketing pieces for events.
Works with supported team, FVA Project Coordinator and service line Project Assistants to input client opportunities into firm’s client database and successfully converts to engagements.
Assists with the management of existing engagements within firm’s client database application including revenue accruals, invoice status, deliverable tracking, and deal team assignments.
Submits conflict checks.
Manages calendars for multiple officers.
Sets up and maintains various paper and electronic files, logs, directories, and manuals.
Makes copies of correspondence or other printed materials, as requested.
Assists with ad-hoc projects, as requested.
Coordinates visitor office space in other HL offices for supported staff, as needed.
Backs up other FVA Administrators as required.
Assists with greeting clients, if requested.