Administrative assistant

FANUC America • Rochester Hills, MI

1d

About The Position

FANUC America is seeking a highly organized, customer-focused Administrative Assistant to support daily office operations and serve as a key contact for employees, customers, contractors, and visitors. The role helps maintain an efficient, professional, and welcoming workplace while supporting administrative, facility, and business activities. The successful candidate will manage multiple priorities in a fast-paced environment and deliver accurate, attentive service while collaborating with teams across the organization.

The position supports assigned sites and may require minimal local travel to other sites. A valid driver's license and reliable transportation are required for occasional changes to work location in the local area.

Requirements

• Associate degree or equivalent clerical and administrative experience.
• At least two years of general business experience.
• Strong written, verbal, and interpersonal communication skills.
• Organizational and planning skills, including the ability to manage multiple priorities.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams, and other web-based tools.
• Ability to work effectively independently and as part of a team.
• Ability to lift up to 50 pounds and perform the physical requirements of the position.
• Reliable and consistent attendance.
• Valid driver's license and reliable transportation for occasional changes to work location throughout the local area.

Nice To Haves

• Experience supporting sales, technical, engineering, or cross-functional business teams.
• Experience working with multi-line phone systems.
• Customer service experience in a professional office environment.
• Demonstrated ability to manage multiple requests and competing priorities at a front desk.
• Strong organization and planning skills with a proven ability to coordinate multiple activities simultaneously.

Responsibilities

• Answer and direct incoming calls to the appropriate individuals and departments.
• Communicate professionally by phone and email to complete administrative tasks accurately and on time.
• Track incoming and outgoing packages and deliveries through the main lobby.
• Provide administrative support to departments, including website updates, FQT reporting, and card access programming.
• Coordinate fleet vehicle scheduling, utilization tracking, availability, and maintenance activities.
• Conduct daily audits of conference rooms, office areas, and safety-related items, and submit FQT reports as required.
• Monitor security camera systems and assist with emergency notification activities.
• Support employee, contractor, and student badge administration programs.
• Coordinate executive visits, meetings, company events, and front lobby communications.
• Assist with safety-related permit creation and perform additional duties as assigned.
• Support assigned sites or other sites as needed through minimal local travel.

Benefits

• Market-competitive pay and benefits programs.
• Opportunities for advancement, knowledge and skill development, and recognition of individual achievements.
• Medical, dental, and vision insurance.
• 401(k) retirement program.
• Life insurance.
• Short-term and long-term disability plans.
• Tuition reimbursement.
• Wellness program.
• Flexible spending accounts.
• Employee assistance program.
• Flexible benefit dollars.
• Generous holiday and vacation program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree