Administrative Assistant

Pratt Industries•Henderson, KY

About The Position

The Administrative Assistant processes bills payable, sales orders, and other accounting operations. The role also answers company phones and greets visitors, serving as the first point of contact for callers and visitors. The position performs reception, mail distribution, bookkeeping, vendor-file maintenance, customer credit-application processing, and office-supply ordering duties, along with additional tasks assigned by management. The employee is expected to meet or exceed annually established operating standards for quality, cost, safety, planning, customer satisfaction, supervision, efficiency, and productivity. Performance is also assessed through professional growth goals, employee relations and communication, and participation in advancing the business with new ideas.

Requirements

A required post-secondary educational degree from a college, university, technical school, military, vocational, or other advanced educational institution; the posting describes this as a 2-to-4-year degree.
Two years of general office experience.
Proven ability to solve accounting problems.
Ability to read and interpret financial statements, business periodicals, professional journals, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence and communicate effectively with customers and company employees.
Ability to calculate discounts, interest, commissions, proportions, percentages, area, volume, and net present value.
Ability to solve practical problems involving concrete variables and limited standardization, and to interpret written, oral, diagrammatic, or schedule-based instructions.
Computer literacy, including Microsoft Office applications such as Word and Excel, as well as accounting software.
Proficient knowledge and application of accounting principles.
Knowledge of quality standards, including ISO and QS.
Ability to meet operating standards and work toward agreed professional goals.
Physical ability to walk, talk, and hear regularly; stand, use hands to finger, handle, or feel, and reach with hands and arms frequently; and sit occasionally. Vision requirements include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Experience in a manufacturing environment.
Experience using accounting software.
Experience in cost accounting.
Experience with SAP.
Experience with Microsoft Office.
At least six months of front-desk receptionist experience.
Self-motivation and ability to work with minimal supervision.

Responsibilities

Answer company phones in a friendly, helpful, and efficient manner.
Greet vendors, customers, applicants, and other visitors and direct them to appropriate company personnel.
Track the whereabouts of key personnel and handle their calls and messages.
Distribute company mail.
Assist with accounting and bookkeeping functions.
Comply with company policies and procedures.
Review bills for payment, match invoices with purchase orders, verify approvals and authorizations, and enter and process payments.
Maintain vendor files.
Process customer credit applications and maintain related files.
Order lunches, gifts, and other items as needed.
Conduct a monthly audit of office supplies and order needed supplies.
Perform additional duties as assigned by management.