Administrative Assistant

Archdiocese of San Antonio • San Antonio, TX

15d

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing clerical and administrative tasks. The role supports office operations, handles records and information, coordinates meetings and appointments, and responds to administrative inquiries. The employee must protect confidential information, follow safety protocols and the Archdiocesan Code of Conduct and Faith and Morals policy, and take a solution-oriented, collaborative approach in support of the organization’s mission and vision. Other duties may be assigned.

Requirements

• High school diploma or equivalent.
• At least four years of experience in an administrative role providing direct support.
• Bilingual in Spanish and English.
• Reliable transportation.
• Valid driver license.
• Valid vehicle insurance.
• Experience with computer software and Microsoft Office applications.
• Detail-oriented, organized, and self-motivated.
• Able to work independently and as part of a team.
• Good written and verbal communication skills.
• Good critical-thinking and problem-solving skills.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Answer and transfer phone calls, screening calls when necessary.
• Maintain filing systems and the parish database as assigned.
• Maintain sacramental records.
• Retrieve information from records, email, minutes, and other documents, and prepare written summaries when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travel, meetings, and appointments.
• Prepare agendas, schedules, and copies for meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Follow safety training and protocols and take precautions to support the safety and well-being of self and others.
• Protect confidential information obtained while serving the organization, including client, donor, investigation, and financial information.
• Adhere to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith.
• Take a solution-oriented approach and promote collaboration and commitment to the organization’s mission and vision.
• Perform other duties as assigned.

Benefits

• Paid holidays/holy days
• 403(b) retirement plan
• 401(a) pension plan
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employee Assistance Program
• Short-term disability
• Long-term disability

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED