Administrative Assistant

Samaritan Daytop Village•Bronx, NY

5d•Onsite

About The Position

Under the general direction of the Program Director, the Administrative Assistant performs a wide variety of clerical tasks, provides support to department managers and staff, assists with daily office needs, and manages general administrative activities. The work supports the mission and goals of Samaritan Daytop Village, a health and human services agency serving New York City and the greater New York area.

Requirements

High school diploma or equivalent.
At least two years of proven experience as an Administrative Assistant or Office Admin Assistant.
Working knowledge of general office equipment, such as printers, scanners, and fax machines.
Computer literacy, including proficiency in Microsoft Office Suite and EHR.
Excellent time management skills and the ability to prioritize work and multitask.
Flexibility and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
Excellent written and verbal communication skills.
Comfort with routinely shifting demands.

Responsibilities

Communicate regularly with management and operational staff.
Maintain calendars and accurate work and appointment schedules for supervisory staff.
Set up appointments, schedule meetings, and coordinate department schedules.
Assist in preparing regularly scheduled reports.
Coordinate meetings and prepare necessary documents.
Help prepare meeting agendas, amenities, and room set-ups.
Create agendas and record notes for the interdisciplinary team’s weekly conference.
Maintain employee files, including memos and evaluations.
Type and word-process facility reports, documents, memos, and correspondence.
Maintain department files of reports, correspondence, memos, and related materials.