Administrative Assistant- Beloit Public Library

City of Beloit • Wi 53511, WI

11d • Onsite

About The Position

Beloit Public Library seeks to hire a detail-oriented Administrative Assistant for part-time employment to provide a wide range of secretarial and administrative duties in a flexible, fast-paced environment in coordination with the Library Director, Business Manager, and other library advocates. An employee in this position will be responsible for Providing general secretarial support with correspondence, reports, surveys, studies, and presentations. Filing documents including personnel records and library financial records. Processing payroll, invoices, purchase orders, requisitions, and claims. Maintaining the library meeting room calendar, including scheduling events for library programs and community groups. This is a part-time position of 20 hours per week, with assigned hours of 9:00 a.m.-1:00 p.m. Monday through Friday.

Requirements

• Minimum of three years of experience in an office setting is required.
• Ability to effectively present information both orally and in writing.
• Good office skills with a general knowledge of current office-related equipment.
• Demonstrated experience with Microsoft Office Suite.
• Equivalent combinations of education and experience may be considered.

Nice To Haves

• Two years of business courses is preferred.

Responsibilities

• Providing general secretarial support with correspondence, reports, surveys, studies, and presentations.
• Filing documents including personnel records and library financial records.
• Processing payroll, invoices, purchase orders, requisitions, and claims.
• Maintaining the library meeting room calendar, including scheduling events for library programs and community groups.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed