Administrative Assistant - Library

Oral Roberts University•Tulsa, OK

2d•Onsite

About The Position

The Administrative Assistant supports the Dean of Learning Resources in duties related to the Library and Archives, completes assigned projects, and performs the administrative responsibilities of the position. The role handles confidential personnel information, correspondence, scheduling, purchasing, meeting support, library operations data, event and travel logistics, and patron requests. The position also assists the Associate Dean as needed and supports the Dean with special events, projects, and other assigned duties. Oral Roberts University is a Christian university in Tulsa, Oklahoma. Faculty, staff, and students are expected to adhere to the ORU Code of Honor Pledge. The university states that it promotes equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, or veteran status.

Requirements

High school diploma or GED.
At least 5 years of administrative or secretarial experience.
Typing speed of 60 words per minute.
Computer experience, including Microsoft Word, Excel, and PowerPoint.
Ability to take meeting minutes.
Strong organizational, interpersonal, and multitasking skills.
Ability to prioritize multiple tasks in an office environment with frequent interruptions.
Good customer service, mathematical, verbal, spelling, and grammar skills.
Ability to handle situations confidentially and diplomatically.
Ability to work with students, faculty, and staff, interact effectively with people, and make sound decisions.
Ability to maintain strict confidentiality regarding student records and internally sensitive information.

Nice To Haves

Some college coursework.

Responsibilities

Initiate, organize, and maintain confidential personnel files for library faculty and staff.
Verify library faculty contract information and record and confirm their progression through the pay grid.
Collect, analyze, and prepare data to support salary increases, promotions, and requests to hire additional personnel.
Answer phone calls for the Dean, accept and open mail, and represent the office to the public, students, and staff with polite professionalism.
Organize and maintain correspondence.
Compile lists of needed supplies, keep the supply room stocked and neat, and submit supply purchase orders.
Attend University-sponsored training sessions relevant to the position's duties and responsibilities.
Coordinate and schedule meetings, appointments, and conferences involving the Dean and faculty, staff, administration, students, and the public.
Attend meetings when requested by the Dean and take minutes.
Analyze patron usage, modular class schedules, University events, and other relevant information to prepare and publish library operating hours throughout the year.
Coordinate logistics for booking conferences and events and making travel arrangements.
Maintain and update the procedure manual and gather Library statistics for reporting.
Retrieve patron-requested items from the Annex and return them.
Assist the Associate Dean as needed.
Assist the Dean with special events, projects, and other assigned duties.