Administrative Assistant

VitalCore Health Strategies • Topeka, KS

7d • Onsite

About The Position

VitalCore Health Strategies is hiring a full-time Administrative Assistant at its corporate office in Lawrence, Kansas. The role provides clerical support to the Legal and Contracts departments. Duties include maintaining and organizing records, preparing and processing documents, tracking contracts and legal correspondence, coordinating meetings, assisting with document requests, and supporting departmental projects. The ideal candidate is organized, detail-oriented, dependable, able to manage multiple priorities, and maintains confidentiality and professionalism.

Requirements

• At least 2 years of administrative experience, or an equivalent combination of education and experience.
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to communicate effectively orally and in writing.
• Ability to maintain calendars and schedule appointments.
• Ability to divide attention among several tasks and prioritize them.
• Ability to maintain confidentiality and professionalism.

Nice To Haves

• Legal experience is preferred but not required.

Responsibilities

• Process correspondence in a timely and systematic manner.
• Compile and accurately prepare reports and documents.
• Classify and file office documents in a retrievable system.
• Schedule meetings, appointments, and work assignments to meet or exceed deadlines.
• Communicate effectively and demonstrate respect, concern, and courtesy in interpersonal communications.
• Monitor supplies, equipment, and services required in the healthcare unit.
• Maintain skills and pursue professional development to enhance the organization’s operations and image.
• Adhere to personnel policies and attend required training and meetings.
• Provide clerical support to the Legal and Contracts departments, including organizing records, tracking contracts and legal correspondence, assisting with document requests, and supporting departmental projects.

Benefits

• Holiday pay for New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day
• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account
• Life insurance
• Short-term and long-term disability
• Identity theft protection
• Pet insurance
• Employee Assistance Program and discount center
• 401(k) with plan matching
• Paid time off (PTO)
• Annual incentive bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed