III - Richmond, VA

VetJobs•Richmond, VA

2d•Onsite

About The Position

Under general supervision, the Administrative Assistant provides high-level clerical, administrative, and secretarial support to management and a department or staff. The role includes general office duties and requires considerable discretion when carrying out responsibilities. The employee may also guide and assist less experienced office support staff. Duties include answering and screening calls; scheduling appointments and meetings; processing mail and faxes; preparing correspondence; collecting, compiling, and analyzing information and data; performing calculations and analyses; investigating questionable areas and making administrative decisions; maintaining office supplies and department files; entering data and updating databases; processing expense reports and invoices; supporting budget tracking; handling confidential records; arranging travel; and providing typing and word-processing support. The role regularly uses word-processing, spreadsheet, graphics, and presentation software.

Requirements

At least 5 years of extensive clerical or administrative experience.
Ability to collect, compile, and analyze information and data.
Strong oral and written communication skills.
High initiative and ability to exercise judgment and discretion.
Strong skills operating computerized and standard office equipment.
Excellent skills using word-processing, spreadsheet, graphics, and presentation software.
In-depth knowledge and understanding of company policies, practices, and procedures.
Strong planning and organizational skills.
Proficiency in SAP.
High school graduate or GED; equivalency is not accepted in lieu of the required degree.

Responsibilities

Provide clerical, administrative, and secretarial support to management and a department or staff.
Answer and screen telephone calls and schedule appointments and meetings.
Process mail and faxes and initiate and compose correspondence.
Collect, compile, and analyze information and data; perform higher-level calculations and analyses.
Investigate questionable areas and make administrative decisions.
Maintain office supplies and assist with department files.
Perform data entry and maintain and update department informational databases.
Process expense reports and invoices and provide budget-tracking support, as needed.
Handle confidential records and information and make travel arrangements, as needed.
Provide typing and word-processing support.
Provide guidance and assistance to less experienced office support staff, as needed.