Administrative Assistant

ORANGE GROVE CENTER INC • Chattanooga, TN

6d • $17 - $17 • Onsite

About The Position

This full-time position provides administrative support to the Logistic Services Division, including its maintenance, transportation, and IT departments. The role supports scheduling, documentation, tracking, database maintenance, safety planning, vendor processes, transportation incident follow-up, applicant scheduling, and preparation and distribution of reports. It reports to the Director of Logistic Services and has no direct employee supervisory responsibility, though it may occasionally oversee volunteers on special projects.

Requirements

• Associate's degree or three years of experience in a related position preferred.
• Strong computer skills, including proficiency in Excel, Word, and Windows.
• Excellent written and oral communication skills.
• Strong organizational skills.
• Professionalism and excellent interpersonal skills.
• Ability to listen well and follow detailed instructions.
• Ability to work independently on projects and meet deadlines.
• Ability to check own work and keep errors to a minimum.
• Good overall physical health and personal stamina.
• Physical examination, including a TB skin test or chest X-ray, required before employment.

Nice To Haves

• Associate's degree or three years of experience in a related position.

Responsibilities

• Schedule and maintain documentation for residential inspections and preventive maintenance.
• Manage the maintenance request system, including implementation and tracking of the work order system.
• Track metrics for maintenance and IT help desks.
• Take minutes at various meetings.
• Help maintain facilities, vehicle, asset, and inspection databases.
• Maintain the safety calendar and Emergency Response Team communication and planning.
• Ensure Safety Data Sheet notebooks are properly posted and up to date.
• Assist with oversight of the fitness center and conduct fitness center orientations.
• Oversee documentation for vendor contracting, vendor qualifications, and bidding procedures.
• Assist with transportation incident follow-up and documentation.
• Assist with scheduling and follow-up for employment applicants.
• Maintain necessary physical and electronic work-related files.
• Prepare, edit, and distribute reports on maintenance, transportation, IT, and safety activities.
• Complete other duties as assigned.
• May occasionally oversee volunteers on special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree