Administrative Assistant

RENTEX • Orlando, FL

28d • Onsite

About The Position

The Administrative Assistant will be responsible for providing comprehensive operations and administrative support. This role involves maintaining key operational documents, coordinating logistics, acting as a liaison between departments, managing office functions, and ensuring a safe and organized work environment. The position operates within a warehouse setting and requires strong organizational and communication skills.

Requirements

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to balance multiple tasks in a fast-paced environment
• Ability to work independently and within in a team dynamic
• Any combination of education, experience, and training equivalent to graduation from high school or a GED
• At least 1 year of experience in an administrative role

Nice To Haves

• Experience with an audio-visual rental Inventory software system, such as Rental Tracker Pro
• Prior experience in the audio-visual industry

Responsibilities

• Maintain and update the weekly Top Sheet, ensuring all orders, delivery schedules, and pickups are accurate and current.
• Proactively contact customers to confirm delivery and pickup dates, verifying all logistical details.
• Relay updates and changes to the appropriate operations and sales team members to ensure alignment.
• Act as a central point of coordination between sales, warehouse, and logistics teams.
• Answer and manage incoming phone calls, and welcome/direct visitors and clients professionally.
• Maintain filing systems, spreadsheets, and internal databases, ensuring accurate and accessible records.
• Manage office supplies, equipment, and basic expense tracking purchase orders.
• Maintain a safe, organized, and clean work environment, ensuring compliance with company policies and procedures.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED