Administrative Assistant

The Moorings Park Instituteorporated • Naples, FL

21d

About The Position

Moorings Park is seeking a dedicated Administrative Assistant to provide office and administrative services support to the community management team. The role includes word processing, maintaining community policies and forms, ordering supplies, and maintaining administrative work areas. The position is based within Moorings Park Communities, a Life Plan organization with three campuses in Naples, Florida.

Requirements

• Excellent oral and written communication skills in English.
• High school diploma or equivalent required.
• Two to three years of applicable experience.
• May be required to remain on duty for the duration of an emergency or natural disaster.

Nice To Haves

• Associate degree preferred.
• Certification in Microsoft Office or equivalent experience preferred.

Responsibilities

• Complete word processing requests for the management team.
• Track assignments and coordinate monthly meetings, including distributing agendas and presentations and maintaining meeting minutes.
• Maintain and scan resident file information.
• Prepare correspondence and reports; maintain files; schedule appointments and meetings; screen phone calls; greet visitors; and sort and distribute mail.
• Maintain and coordinate the calendar.
• Maintain administrative office areas, including the copy room, mail room, office supply room, common computer location, and other designated administrative areas.
• Report office equipment repairs to the supervisor.
• Comply with applicable federal, state, and local laws, rules, and regulations, and maintain knowledge of and follow company policies and procedures.

Benefits

• Free health and dental insurance.
• Free telemedicine services for medical and behavioral health needs.
• Vision insurance.
• Company-paid life insurance and short-term disability coverage.
• Generous paid time off (PTO) program.
• Health Savings Account (HSA) with employer contribution.
• Retirement plan with employer match.
• Tuition reimbursement program.
• Wellness program with complimentary access to the on-site fitness center.
• Corporate discount programs.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED