Administrative Assistant

Old Colony YMCA • Fall River, MA

2d

About The Position

Under the direction of the Director of Community Service Network, the Administrative Assistant represents the Old Colony Y professionally and helps maintain a friendly, safe, convenient, and courteous environment for members, clients, volunteers, and fellow employees. The position manages the general YMCA’s secretarial procedures. The Community Services Program is a partnership between the Department of Youth Services and the Old Colony Y. It supports DYS-committed youth returning to their home communities from residential or treatment programs, supervising them and helping prevent further delinquent behavior by building skills, providing opportunities, and strengthening individual and family resources.

Requirements

• High school diploma.
• Knowledge of the juvenile justice system in the Commonwealth of Massachusetts.
• Good communication skills.
• Ability and expertise in using Microsoft Office and other computer applications, including the internet.
• Attention to detail and accuracy.
• Prior experience working with youth.
• At least one year of direct experience in juvenile justice, child welfare, behavioral health, or a demonstrably related field.
• Valid Massachusetts driver’s license.

Responsibilities

• Manage the clerical workload.
• Serve as the office receptionist, answer telephone calls, greet youth, families, and visitors, and monitor the office entrance.
• Type reports and transcribe as needed.
• Submit quarterly, monthly, and/or weekly documents and reports.
• Maintain staff itineraries and a master staff schedule.
• Maintain working knowledge of and access to the DYS Juvenile Justice Enterprise Management System (JJEMS), and enter data as requested.
• Order office supplies and monitor office equipment.
• Manage daily transactions and youth movements as requested.
• Attend weekly team meetings and record business minutes.
• Document and report building maintenance needs.
• Handle administrative tasks associated with document transfers and submit record requests as needed.
• Assist with planning and coordinating meetings, special projects, and events.
• Create office documents using Microsoft Word, Excel, and PowerPoint, and maintain an up-to-date catalog of required agency forms.
• Demonstrate YMCA leadership competencies in mission advancement, collaboration, operational effectiveness, and personal growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED