Administrative Assistant

City of Freeport, Texas•Freeport, TX

15d•$19 - $22

About The Position

Under the direction of the Assistant City Manager, the Administrative Assistant provides complex administrative, organizational, and operational support for the City of Freeport’s Public Works and Parks & Recreation departments. The role includes administrative assistance with purchasing and project coordination, along with other related work as required. The position is classified as non-exempt and is expected to work 7:30 a.m. to 4:30 p.m., Monday through Friday; non-standard or extended hours may be required.

Requirements

High school diploma or GED.
Two or more years of relevant administrative support experience.
Proficiency in Microsoft Word, Microsoft Excel, and Microsoft Outlook.
Knowledge of standard office equipment.
Ability to write, speak, and interact clearly and professionally.
Ability to prioritize projects and demonstrate strong problem-solving skills.
Good research skills and attention to detail.
Excellent organizational skills.
Ability to work in a high-stress, fast-paced environment.
Ability to work well with others and the general public, multitask, work under time constraints, solve problems, prioritize, maintain confidentiality, and resolve conflicts.
Must maintain a neat, professional appearance.
Must be able to lift supplies weighing up to 35 pounds.
Must pass a drug analysis test and physical exam, and successfully complete a background check.

Nice To Haves

Associate degree.
Bilingual ability.

Responsibilities

Create, manage, and promote the city-wide events calendar.
Open, sort, and distribute incoming correspondence.
Perform data entry, scan documents, and assist with purchase orders.
Manage the Assistant City Manager’s calendar and schedule and coordinate meetings, appointments, and travel arrangements.
Assist with resolving customer service-related issues.
Answer incoming calls and greet and welcome citizens and visitors.
Prepare and modify correspondence, reports, drafts, memos, and emails.
Maintain departmental office supplies.
Help prepare weekly reports and other departmental projects as needed.
Review and answer emails on behalf of the Assistant City Manager.
Perform other duties as assigned.