Administrative Assistant

KeepRite Refrigeration Texas • Kilgore, TX

23d • Onsite

About The Position

The Administrative Assistant is the organization’s first point of contact and helps create a positive impression for visitors and callers. The role performs general office and administrative duties, supports office management as needed, and handles production-related paperwork and reporting. The successful candidate is professional, friendly, proficient with computers and phone etiquette, and able to work independently in a fast-paced environment.

The schedule is 8:00 a.m. to 5:00 p.m., with a lunch break from 12:00 p.m. to 1:00 p.m. Overtime and occasional Saturdays may be required. The position requires regular onsite attendance. When on the plant floor, the employee must wear steel-toed shoes, safety glasses, and hearing protection; the company provides safety glasses and hearing protection.

Requirements

• High school diploma or equivalent.
• At least 3 years of experience performing similar tasks in an office setting.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, and with database software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.
• Ability to lift up to 30 pounds.
• Must be available to work overtime and occasional Saturdays as required.
• Must wear steel-toed shoes, safety glasses, and hearing protection while on the plant floor.

Responsibilities

• Perform general office duties, including answering phones, responding to emails, and managing assigned tasks.
• Receive production packets, scan them to Google Drive, and run daily reports.
• Prepare weekly safety test packets for production, grade completed tests, enter data into spreadsheets, and scan the results to Google Drive.
• Welcome and check in visitors and guests professionally, and notify appropriate staff of their arrival.
• Receive and sort courier packages and notify recipients.
• Maintain regular, physical onsite attendance according to the agreed-upon shift schedule.
• Follow company attendance policies and notify the supervisor of planned or unplanned absences.
• Perform additional job duties as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED