Administrative Assistant

Atlantis Academy•Pittsburg, CA

13d

About The Position

Spectrum Center Schools and Programs, part of ChanceLight Behavioral Health, Therapy, & Education, is seeking an Administrative Assistant for its Special Education team. The position supports a K–12 special education program and helps keep the school running smoothly and efficiently. As a key partner to the Program Director, the Administrative Assistant supports day-to-day operations for staff, students, and families in a mission-driven, student-centered educational environment.

Requirements

High school diploma or equivalent and passage of a basic skills test.
Ability to obtain and maintain certification in company-approved crisis management training.
At least 1 year of prior experience in an administrative role.
Highly skilled in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders, and/or other related disabilities.
Highly proficient in reading, writing, analyzing, and interpreting detailed reports, business correspondence, learning materials, and announcements.
Prior experience and/or strong knowledge of program management and/or development, and working with databases and spreadsheets.
Ability to manage complex and/or sensitive information while maintaining confidentiality and objectivity.
Ability to prioritize tasks, meet deadlines, and maintain organization and attention to detail.
Ability to present information effectively and respond to questions from staff, students, parents, and the general public.
Motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
Advanced oral and written communication, organization, conflict resolution, multitasking, problem-solving, and decision-making abilities.
Proficiency with relevant technology, including computers, Microsoft Office Suite, database entry, and basic office equipment.

Nice To Haves

Associate’s degree or higher in a closely related field of study.
Administrative experience in an alternative education, special education, and/or behavioral health program setting.

Responsibilities

Serve as the school’s first point of contact by answering and directing calls, coordinating conference calls, greeting visitors, and maintaining a welcoming, professional front office.
Manage incoming and outgoing mail, courier deliveries, email communications, and faxes, routing correspondence to the appropriate team members.
Order and maintain office and classroom supplies and equipment.
Prepare and distribute correspondence, reports, and other printed materials.
Organize and maintain student, personnel, operational, and office files for accuracy, compliance, and accessibility.
Support school-wide communications and projects, including employee mailings and distribution of materials to students and families.
Partner with school leadership to complete administrative functions accurately, efficiently, and on time.
Assist with preparing and maintaining accounting, personnel, student data, and operational reports and records.
Participate in and support school events, activities, and special projects as requested.
Provide flexible, team-oriented support and assist with additional duties as needed.