Administrative Assistant

Transitional Services For New York Inc•New York, NY

23d•$0 - $19•Onsite

About The Position

Transitional Services for New York, Inc. (TSINY), a nonprofit community-based mental health organization in New York City, is seeking a full-time Administrative Assistant at its Jamaica, Queens location. The position provides administrative and clerical support to staff in Facilities Operations and Development. The listed salary is $35,000 annually ($19.23 per hour). Benefits, paid time off, and vacation are offered. The Administrative Assistant reviews maintenance, repair, and supply invoices and allocates expenses between building and program categories using criteria provided by staff. The role also reviews New York City records for unpaid bills and violations, tracks utility bills and city charges, and maintains logs of annual city and state registrations, notifying staff two months before registrations are due. The position establishes and maintains related computer files and performs other assigned administrative duties. The role includes physical activities such as sitting and standing as needed, walking short distances on primarily level surfaces, and reaching or lifting to file documents or store materials, with or without reasonable accommodation. During a declared disaster, the employee must follow assigned Job Action roles under the Disaster Preparedness Plan.

Requirements

A bachelor’s degree from an appropriately accredited college or university and one year of relevant experience; alternatively, an associate degree or 60 semester credits from an accredited college and three years of progressively responsible relevant experience.
Prior office or administration experience.
Strong organizational skills.
Excellent oral and written communication skills.
Strong interpersonal skills.
Ability to work under pressure while handling multiple tasks simultaneously.
Ability to prioritize with minimal supervision, work independently, and function as part of a team.
Proficiency with technology, including web-based applications and Microsoft Office applications such as Excel and Word.

Responsibilities

Provide general administrative and clerical support to Facilities Operations and Development staff.
Review maintenance, repair, and supply invoices for designated properties and determine the building-expense and program-expense portions based on criteria provided by staff.
Review New York City records for unpaid bills and violations at designated properties.
Maintain logs of utility bills and New York City charges and transmit the information monthly to designated staff members.
Maintain a log of annual New York City and New York State registrations and notify staff two months before each registration is due.
Establish and maintain computer files related to these functions.
Perform other administrative and clerical tasks assigned by Facilities Operations and Development staff.
Follow assigned Job Action roles under the Disaster Preparedness Plan during a declared disaster.
Perform other related duties as required.