Administrative Assistant

Astor Services•Village of Ellenville, NY

2d•Onsite

About The Position

Astor Services, a leading provider of behavioral and mental health services in the Hudson Valley and The Bronx, is dedicated to nurturing the emotional and mental well-being of children, adolescents, and families. With a history spanning over seven decades, we are committed to providing comprehensive care and support to help our clients thrive. The Administrative Assistant serves as the receptionist for the program, managing phone calls, clients, and visitors. This role involves preparing intake packets, collecting co-pays, entering data into billing software, scheduling appointments, maintaining office supplies, and managing client data such as admissions and terminations. The position also includes handling medical record requests, processing progress notes, assisting with chart retrieval, and supporting supervisors, therapists, and doctors. A key responsibility is tracking, logging, and sending closed charts offsite.

Requirements

High School Diploma.
Proficient in Microsoft Word, Excel and Power Point.
Strong written and verbal communication, customer service, leadership and management skills

Nice To Haves

Office Experience preferred.

Responsibilities

Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.
Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
Perform secretarial duties for other staff as directed.
Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc.
Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.
Prepare Payroll worksheets, purchase orders, check requests.
Takes minutes at policy council meetings, and at other meetings as assigned.
Willingly cooperates with other staff in assuring the smooth operation of OPC.

Benefits

4 weeks paid vacation annually.
13 paid holidays.
4 personal days.
1 sick day per month, accruable to 150 days.
Fully paid individual LTD and life insurance.
Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.
New longevity incentives.
Opportunities to make a difference in the lives of children and families in need.
Collaboration with a team of dedicated professionals in a supportive and dynamic environment.
Room for growth and advancement within the organization.