Administrative Assistant

Orizon Aerostructures•Chanute, KS

33d•Onsite

About The Position

This role is responsible for a variety of administrative tasks to support the Orizon facility and its personnel. Key duties include managing visitor access, handling communications, maintaining records, and assisting the Human Resources department with projects and employee support. The position also involves coordinating company events, managing office supplies, and ensuring a safe and organized work environment.

Requirements

Experience with multi-line phone systems.
Familiarity with ITAR procedures.
Proficiency in scanning and uploading documents.
Experience assisting with HR projects.
Ability to respond to employee inquiries and follow up on HR needs.
Experience in event planning.
Ability to conduct basic research.
General administrative support skills.
Experience managing office supplies and maintaining conference room appearance.

Responsibilities

Organize and maintain files, correspondence, records and other documents.
Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival, and distributing appropriate PPE for their visit.
Maintain security by following procedures, specifically ITAR, in issuing visitor badges.
Answer multi-phone line system for the facility.
Receive and sort mail; gather and mail all outgoing mail.
Maintain a safe and clean work environment; maintaining compliance with established policies and procedures.
Coordinate the distribution and receipt of Orizon attire.
Scan and upload files into employee documents in Ultipro.
Assist the Human Resources manager with HR projects.
Respond to employee inquiries, following up with employees on HR related needs.
Keep the HR Slide Show current.
Distribute Anniversary & birthday gifts.
Participate in the planning of onsite company events and merchandise store (Shout Out Store).
Issue companywide announcements.
Conduct basic research for projects.
Provide general administrative support and additional duties as needed.
Maintain Campus phone list.
Manage Fax Inbox.
Keep the conference rooms stocked, as well as overall appearance.