Administrative Assistant

Jewish Association for Services for the Aged•New York, NY

29d•$0 - $21•Onsite

About The Position

The Program Receptionist / Administrative Assistant plays a vital role in keeping program site operations running efficiently and seamlessly. Working under the direction of the Program Director, you will manage front-desk reception, assist clients and visitors, process accounts payable documentation, and handle everyday clerical functions. This role requires exceptional interpersonal skills, high discretion, and proficiency in Microsoft Office to support JASA’s mission of empowering NYC seniors. You will be responsible for the full lifecycle of site administrative operations, maintaining strict client confidentiality and ensuring adherence to internal accounting and record-keeping procedures.

Requirements

Minimum of 2 years of professional clerical and/or administrative experience required
High School Diploma or GED equivalent required
Literacy in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn program-specific software and registration databases.
Excellent verbal and written English communication skills, strong grammar and spelling, and solid basic arithmetic skills for inventory and receipt tracking.
Demonstrated sensitivity to the needs of older adults, strong multi-tasking skills, and high integrity for handling confidential client and executive information with discretion.

Nice To Haves

experience in a non-profit, social service, or senior care environment is a plus.

Responsibilities

Establish an efficient reception workflow; greet clients, answer and route switchboard calls, take messages, and register new members for programmatic events and activities.
Process and submit purchasing receipts and requisite paperwork in strict accordance with Accounts Payable procedures; maintain audit-ready filing systems for all procurement documentation.
Draft, proofread, and format letters, memos, proposals, and programmatic reports; handle confidential memoranda and correspondence for the Program Director.
Compile statistical reports, attendance metrics, and participant data under supervisor direction to support program reporting.
Maintain office supply inventory, prepare orders for supplies and equipment, and sort and distribute incoming mail and packages.
Contact outside agencies to solicit information, resources, and operational assistance as requested.