Administrative Assistant

ENERCON INDUSTRIES CORP•Village of Germantown, WI

33d•Onsite

About The Position

Enercon Industries is a mid-sized family company that manufactures technical equipment for a variety of industries domestically and across the world. Our Induction Cap Sealers and Surface Treating equipment are among the best in the world and we pride ourselves in being the market leader and innovation driver in our field. We are seeking a highly organized and discreet Administrative Assistant to support both office operations and ownership in a family-owned manufacturing environment. This role blends traditional administrative responsibilities with executive and collaborative support, requiring strong attention to detail, flexibility, and sound judgment. The ideal candidate is a proactive, trusted partner who can manage multiple priorities while maintaining organization, efficiency, and confidentiality across a wide range of responsibilities.

Requirements

At least three (3) years of experience in an administrative, executive assistant, or business support role
An Associate’s degree, or an equivalent combination of education and experience.
Strong organizational skills and the ability to manage multiple priorities with accuracy & attention to detail
Excellent written and verbal communication skills
Proven ability to build trusted relationships & work effectively with a variety of individuals and external partners
High level of professionalism, discretion, and sound judgement

Responsibilities

Provide comprehensive administrative support to ownership, including calendar management, email oversight, and coordination of meetings and travel
Handle confidential personal and financial matters, including bill pay, expense tracking, and account reconciliation
Assist with documentation, forms, and coordination with financial, legal, and advisory partners
Support healthcare-related administration, including tracking expenses, managing appointments, and coordinating insurance
Coordinate maintenance, repairs, and vendor relationships across multiple residential and investment properties
Oversee routine services such as landscaping, cleaning, and seasonal upkeep
Maintain centralized records of property-related expenses, insurance, taxes, and service schedules
Act as primary point of contact for service providers and ensure timely follow-up and issue resolution
Manage registration, insurance, maintenance, and vendor coordination for personal and company-use transportation assets and equipment
Track renewals, service schedules, and related documentation
Coordinate storage, seasonal transitions, and general upkeep of assets
Plan and coordinate domestic and international travel, including transportation, accommodations, and itineraries
Support reservations, guest coordination, and logistics for personal and business-related travel
Assist with planning and execution of company and personal events, including outings, holidays, and special occasions
Support day-to-day logistics, errands, and procurement of goods and services
Coordinate gifts, donations, and special occasion planning
Maintain contact lists and recurring communications (cards, announcements, etc.)
Assist with scheduling and coordination of household-related services and needs
Process payments, track recurring obligations, and maintain organized financial records
Support payroll administration for personal staff, including setup and routine processing
Monitor accounts, subscriptions, and service providers for accuracy and continuity
Provide backup administrative support to office operations, including phones, supplies, and coordination
Provide support to Administrative Departments as needed, including clerical and other.
Assist with internal communications, employee recognition efforts, and company-sponsored activities
Support planning and execution of company events and seasonal initiatives
Performs other tasks as required. Responsibilities include, but are not necessarily limited to, the duties listed on this job description.