Administrative Assistant

EOS•Erie, CO

28d

About The Position

The Administrative Assistant provides administrative support to the leadership team. The role manages calendars, meetings, travel arrangements, expense reports, and daily administrative activities. Responsibilities also include supporting leadership meetings and events, maintaining confidential records, assisting with administrative transactions and onboarding, and contributing to special projects as assigned. The position is based in an office environment. It requires remaining stationary for 50% of the time and occasionally moving around the office to access file cabinets and office machinery. The role requires close visual acuity for tasks such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading. It may require occasionally exerting up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects.

Requirements

3+ years of administrative or executive support experience.
Experience supporting multiple leaders and managing competing priorities.
Experience working in a dynamic, fast-paced environment.
Experience coordinating executive-level meetings, events, and domestic and international travel arrangements.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Ability to prioritize multiple assignments and meet deadlines with minimal supervision.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong customer service orientation and interpersonal skills.
Resourceful, proactive, and solution-oriented approach to work.

Nice To Haves

Associate's degree preferred; equivalent education and experience will be considered.

Responsibilities

Serve as an administrative partner and key support resource to the leadership team by managing complex calendars, schedules, and meeting coordination.
Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
Maintain and oversee travel records and calendars to support tax compliance and reporting requirements.
Prepare and submit expense reports and support expense reconciliation processes.
Screen, prioritize, and manage incoming communications, correspondence, and meeting requests.
Organize and maintain confidential files, records, and documentation.
Anticipate leadership needs and proactively support daily business activities.
Schedule and coordinate internal and external meetings, including conference room reservations, virtual meeting logistics, and catering arrangements.
Prepare meeting agendas, compile materials, and assist with follow-up action items.
Assist in planning and executing leadership meetings, employee events, customer visits, and company-sponsored activities.
Coordinate logistics for off-site meetings, conferences, and special events.
Assist with invoice processing, purchase requisitions, and other administrative transactions.
Support onboarding activities and administrative needs for new employees and visitors.
Assist with special projects and business initiatives as assigned.