Administrative Assistant

The Michaels Organization • Camden, NJ

22d • $19 - $25 • Onsite

About The Position

The Administrative Assistant performs secretarial and general administrative support duties for one or more assigned managers and functional areas. Duties include scheduling meetings, sorting and distributing mail, organizing and maintaining files, screening and directing calls and communications, coordinating the receipt and distribution of documents, and arranging travel. The role may also support departmental tasks such as budgeting, expense tracking, and special projects. The position is primarily based in an office environment, with occasional exposure to routine cleaning materials and possible evening or weekend work.

Requirements

• Minimum three years of administrative office experience is preferred.
• Proficiency in Microsoft Office, specifically Word, Excel, and PowerPoint.
• High school diploma or equivalent.
• Ability to keep accurate records.
• Excellent oral and written communication skills.
• Organizational skills and attention to detail.
• Ability to handle multiple and shifting priorities.
• Must present a professional business appearance.

Nice To Haves

• Business school education or an associate degree.
• Administrative office experience of at least three years.

Responsibilities

• Maintain calendars and schedule meetings, conference rooms, and appointments; confirm appointments.
• Sort and distribute mail and prepare overnight packages and regular mail.
• Set up and manage paper and/or electronic filing systems; record information, update paperwork, and maintain documents and records.
• Answer telephones, provide information to callers, take and retrieve messages, direct callers to appropriate staff, and greet visitors as required.
• Prepare correspondence, including letters, emails, announcements, charts, graphs, presentations, and forms.
• Operate office equipment, including computers, fax machines, copiers, and phone systems.
• Coordinate and make travel arrangements as needed.
• Complete required forms, records, and reports in accordance with company procedures.
• Assist management and department staff with support tasks for their departments or functional areas.
• Perform other duties as required.

Benefits

• Competitive wage.
• Comprehensive benefits package, including medical, dental, vision, and prescription coverage.
• Generous paid time off.
• 401(k) plan with company match.
• Children may apply for the Michaels Employee Scholarship Program.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED