Administrative Assistant (88605)

Inter-Con Security Systems•Torrance, CA

14d

About The Position

The Administrative Assistant works with the Contract Manager to perform administrative functions and support security staff. The role includes processing employee transfers, new hires, and terminations through Personal Action Forms; maintaining uniform inventory; overseeing maintenance and compliance for an 11-vehicle fleet; supporting scheduling and dispatch escalations; and coordinating the opening and closing of requisitions with Recruiting. The assistant identifies and escalates issues, helps resolve operational problems, supports ad hoc projects, and serves as a Salesforce super user who assists with training team members. Additional administrative duties are assigned as needed.

Requirements

High school diploma or GED and one year of related experience, or an equivalent combination of education and experience.
Computer software skills including Excel, Word, and PowerPoint.

Nice To Haves

Experience with electronic HR system software.

Responsibilities

Process employee transfers, new hires, and terminations through Personal Action Forms (PAFs), following documented team processes.
Identify and escalate issues to appropriate leadership and partner with other functional units to resolve them.
Maintain uniform inventory, place orders as needed, and troubleshoot related issues.
Manage ongoing maintenance, inspections, and regulatory renewals for an 11-vehicle fleet to support operational readiness and compliance.
Take on ad hoc projects to resolve larger issues outside the team’s normal daily processes.
Oversee scheduling and dispatch escalations, resolve coverage issues, and ensure timely operational response.
Collaborate with Recruiting to manage timely opening and closing of requisitions in alignment with staffing and operational requirements.
Use logic, common sense, and data to solve problems and identify root causes.
Act as a Salesforce super user and assist in training team members across multiple divisions.
Assist security staff with administrative processes as needed.
Perform other administrative duties as assigned.