Administrative Assistant

Envision Innovative Solutions•Aberdeen Proving Ground, MD

13d

About The Position

Envision Innovative Solutions is seeking a motivated, career- and customer-oriented Administrative Assistant to support PEO IEW&S headquarters in Aberdeen Proving Ground, Maryland. The role performs administrative and executive-level tasks to support day-to-day office automation and administrative functions. Duties include managing records, calendars, correspondence, travel and timekeeping; maintaining databases and administrative systems; preparing reports and planning or policy documents; coordinating with partner organizations and stakeholders; and supporting personnel deployment and high-visibility visits.

Requirements

Associate degree or two years of technical school in Computer Science, Information Systems, Engineering, Business, or a related scientific or technical discipline; eight years of additional direct relevant technical experience may substitute for education.
At least three years of relevant experience.
Experience with Microsoft Word, Excel, Project, Outlook, and PowerPoint; Adobe; ETMS2; Teams; Power BI; and writing standard operating procedures (SOPs).
Active Secret security clearance.

Responsibilities

Perform administrative and executive-level tasks for PEO IEW&S headquarters to support day-to-day office automation and administrative functions.
Maintain records and files; direct visitors and answer inquiries.
Coordinate meetings and manage executive calendars.
Prepare and review general correspondence for accuracy, regulatory compliance, and completeness.
Answer and direct incoming phone calls and handle conference room scheduling requests.
Assist personnel with official temporary duty travel authorizations using the Defense Travel System (DTS).
Enter personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS), and maintain and file those records.
Develop and maintain databases and spreadsheets; perform administrative data management, analysis, and research.
Maintain administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
Manage formal staffing requests.
Draft planning documents to facilitate operations and implement guidance, and draft policy documents to improve business processes.
Route information to higher headquarters, internal staff, and subordinate organizations.
Attend meetings and facilitate strategic engagements with external stakeholders; coordinate with key partner organizations.
Process, track, and disseminate reports.
Prepare personnel for deployment by coordinating travel authorizations, physical examinations, CONUS Replacement Center (CRC) appointment scheduling, and training.
Coordinate high-visibility visits, including office calls, agendas, transportation, meal plans, and administrative and protocol support.