Administrative Assistant
About The Position
This is a full-time, on-site administrative position based in the firm's Birmingham, Alabama office. The role covers physical mail, reception, copying, scanning, filing legal documents, front-desk duties, and other administrative tasks. The successful candidate will work independently as well as collaboratively, supporting attorneys in a high-volume, time-sensitive environment. No legal experience is necessary. A high school degree is required; a college degree is strongly preferred. Candidates must be recent college graduates or have 4–5 years of relevant experience. Applicants must be authorized to work in the United States; employment sponsorship or immigration support is not available. Compensation includes a salary commensurate with experience and accomplishments.
Requirements
- High school degree.
- Recent college graduation or 4–5 years of relevant experience.
- Excellent verbal and written communication skills.
- Proficiency in the MS Office suite.
- Commitment to providing exceptional customer service.
- Ability to work congenially and collaboratively in a team-oriented environment.
- Self-motivation.
- Exceptional organizational skills, including the ability to multitask and adapt to continual change.
- Excellent attention to detail.
- Ability to carry 10 pounds or more.
- Must be legally authorized to work in the United States now and in the future; sponsorship and immigration support are not available.
Nice To Haves
- College degree.
Responsibilities
- Provide reception and answer and route calls using a multi-line phone system.
- Scan, copy, and mail documents.
- File and record legal documents.
- Work independently in the office at times, with department support available.
- Consistently and accurately update case management systems.
- Retrieve and respond to client and internal firm requests by phone or email.
- Learn basic legal documents and terminology.
- Respond to a heavy volume of email correspondence in a timely, courteous, and thorough manner.
- Provide exceptional customer service to clients at every level of interaction.
- Support attorneys in a high-volume, time-sensitive atmosphere.
- Maintain strict confidentiality of client and borrower information and firm processes.
- Perform other duties and responsibilities as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
