Administrative Assistant

Cincinnati Children's

15d•$21 - $26•Onsite

About The Position

The Administrative Assistant supports the Neonate & Pul Biol department at the Burnet Campus. The role coordinates department-wide administrative work involving internal and external constituents, including scheduling, communications, technology, writing and editing, and financial and human resources processes. Duties include coordinating meetings and events; responding to requests and troubleshooting problems; preparing documents and manuscripts; processing payroll, budget, and HR information; and supporting personnel processes. The position is full time, works a day shift, and is scheduled for 40 hours per week.

Requirements

High school diploma or equivalent.
At least 2 years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments; independently resolve scheduling conflicts and anticipate scheduling problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches using electronic resources.
Act as a liaison to coordinate physical moves and work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information along well-defined paths and respond to requests.
Serve as a resource on department policies and processes; work with other departments, external agencies, and vendors; troubleshoot problems and propose solutions.
Use software applications to create and edit workbooks, documents, and presentations; use departmental software to organize information.
Produce database queries and review data for variances.
Prepare well-written notes, documents, and communications; transcribe medical dictation; take and format meeting minutes for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials in accordance with submission requirements.
Type, format, and submit scientific manuscripts and journal reviews; provide manuscript and reference support.
Complete and process forms, documents, and reports related to financial and human resources work.
Collect and electronically submit department payroll information and act as a liaison with payroll.
Compile information and enter departmental budget and expense-tracking data.
Assist with HR forms and account reconciliation; validate submitted information and resolve discrepancies.
Liaise with Human Resources Management Services to facilitate personnel processes.