Administrative Assistant
About The Position
Inter-Con Security Systems, Inc. is seeking a highly organized and adaptable Administrative Assistant to support a dynamic operations team. The role works closely with leadership, account management, and operations personnel to help ensure day-to-day activities run smoothly in a fast-paced environment where priorities may shift quickly. It provides exposure to operations management and opportunities to develop a career in administration, account management, or operations leadership. This is a hybrid position combining remote work with on-site responsibilities in Vacaville, California. Standard business hours generally fall between 8:00 AM and 5:00 PM, but flexibility is essential because the operation supports a 24/7 environment. Occasional schedule adjustments may be required to respond to business needs and time-sensitive operational requirements. The position offers a collaborative team culture, direct work with leadership and clients, exposure to administrative and operational functions, and potential for professional growth and advancement.
Requirements
- High school diploma or equivalent.
- At least 1 year of administrative, office support, customer service, banking, account coordination, or related experience.
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Strong attention to detail.
- Ability to prioritize competing tasks in a fast-paced environment.
- Proficiency with Microsoft Office, Outlook, Teams, and basic Excel functions.
- Flexibility and adaptability to changing priorities.
- Ability to work in a team-oriented environment, maintain professionalism under pressure, and respond to time-sensitive operational needs.
Nice To Haves
- Experience with Salesforce or similar CRM systems.
- Scheduling or workforce coordination experience.
- Experience in customer service, operations support, banking, or administrative environments.
- Exposure to account management or operational leadership responsibilities.
- Interest in learning operational aspects of the business and openness to growth and advancement opportunities.
Responsibilities
- Manage calendars, scheduling, and meeting coordination.
- Provide administrative support to leadership and operational teams.
- Maintain records, reports, and documentation.
- Support workforce scheduling and personnel coordination.
- Use Salesforce and other business systems to support daily operations.
- Monitor and respond to emails and internal communications.
- Assist with client-facing administrative activities.
- Coordinate with multiple departments to ensure operational needs are met.
- Support special projects and other administrative initiatives as assigned.
- Complete operational cross-training and provide coverage support when needed.
Benefits
- Collaborative and supportive team culture.
- Opportunity to work directly with leadership and clients.
- Exposure to administrative and operational functions.
- Career development opportunity.
- Potential for professional growth and advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
