Administrative Assistant

VESTA PROPERTY SERVICES INC•Saint Johns, SC

8d•$17 - $19•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing clerical and administrative tasks, including typing, filing, scheduling, financial record keeping, meeting and conference coordination, obtaining supplies, coordinating direct mailings, and working on special projects. The role also handles non-routine correspondence and confidential or sensitive information, and interacts with external callers and visitors as well as internal contacts at all organizational levels. Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. The position has no supervisory responsibilities.

Requirements

High school diploma.
Prior administrative experience.

Responsibilities

Schedule and organize meetings, travel, conferences, and department activities.
Perform desktop publishing and create visual presentations.
Establish, maintain, and update filing systems, and retrieve information from files.
Organize and prioritize information and calls, and sort and distribute mail.
Draft written responses or reply by phone or email as needed, and respond to recurring requests for information.
Answer phones, take messages, and respond to routine and non-routine questions; cooperate with other departments to cover phones.
Liaise with other departments and outside agencies, including high-level staff.
Handle confidential and non-routine information and explain policies when necessary.
Work independently and as part of a team on special and ongoing projects.
Manage special projects, potentially including coordinating presentations, disseminating information, coordinating direct mailings, and creating brochures.
Type and design correspondence, memos, charts, tables, graphs, business plans, and related materials.
Proofread copy for spelling, grammar, and layout, making changes as appropriate and ensuring final copy is accurate and clear.