Adjoint(e) administratif(ve) / Administrative Assistant

Integrated Power Services•Sherbrooke, QC

About The Position

IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Requirements

Excellent command of spoken and written French
Proficiency in Microsoft Office 365
Strong ability to manage priorities and organizational skills
Punctual
Relevant training in secretarial work, office administration, or a related field.

Nice To Haves

Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Responsibilities

Coordinates all tasks related to the front office, including answering telephone calls, welcoming visitors, and handling general administrative duties.
Answer telephone calls and ensure efficient follow-up
Draft quotes and reports with accuracy and precision
Process invoicing and send documents to clients
Open and manage administrative files
Receive materials, verify compliance with purchase orders, and ensure follow-up
File, scan, and organize documents for optimal management
Plan and coordinate shipments with carriers
Perform any other related tasks to support operations.