Administrative Assistant

Impact Fire • Mobile, AL

24d • Onsite

About The Position

The Administrative Assistant will work out of the Mobile, Alabama office and support the district office's administrative duties. The role requires an efficient, resourceful, organized team member who can multitask, maintain complex schedules, provide administrative support, and complete a steady workload accurately and on time. The position also includes scheduling inspections for field employees, supporting management-directed programs, handling communications and information requests, and performing receptionist duties.

Requirements

• Proficient current use of the MS Office Suite, including Word and Excel.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Exceptional communication skills.
• Superior organization skills and dedication to completing projects in a timely manner.

Nice To Haves

• Strong interpersonal and communication skills.
• Attention to detail and a high degree of accuracy when performing data entry.

Responsibilities

• Support the district office administrative duties.
• Manage workflow to ensure deadlines are met and work is completed correctly.
• Schedule inspections for field employees.
• Implement programs as directed by management and see them through to completion.
• Generate memos, emails, and reports when appropriate.
• Respond to questions and requests for information.
• Answer incoming calls and assume receptionist duties.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed