Administrative Assistant

Lincoln Property Company through LinkedIn • El Segundo, CA

6d • $65,000 - $75,000 • Onsite

About The Position

The Administrative Assistant reports directly to the CAS Advisory & Transactions Operations Lead and provides day-to-day management of key processes, including operational support, invoicing, and administrative oversight of the CAS team. The role supports brokerage operations and contributes to team coordination and success, with a focus on invoicing and operational duties that require business insight and strong interpersonal skills.

This is a 100% in-office position during standard business hours. Remote work and telecommuting are not available.

Requirements

• A four-year degree is preferred; at least 1–2+ years of administrative experience in a professional environment may be accepted in place of a degree.
• Advanced skills in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Superior organizational skills and scrupulous attention to detail.
• Business maturity and demonstrated potential to influence at all levels.
• Sound judgment, strong situational leadership, and strategic, enterprise-focused thinking.
• Strong written and verbal communication skills.

Nice To Haves

• Commercial real estate experience is an asset.
• A four-year degree is preferred.

Responsibilities

• Manage deal close-out processes, including generating invoices, following up on payments, and liaising with the accounting team.
• Help oversee team transactions by tracking critical dates and regularly updating clients and colleagues.
• Maintain company databases for prospects, business opportunities, and internal revenue forecasts.
• Organize and update client files, manage distribution lists, and ensure data integrity across platforms, including CRM and client portfolio technology.
• Communicate professionally and confidently with internal and external contacts at all levels, maintaining effective relationships and directing questions or requests to appropriate staff.
• Interact with colleagues at all levels to strengthen team culture, improve the work environment, and identify and resolve issues.
• Perform additional duties and oversee special projects as assigned, including acting as a project manager and using influence to elicit results from others.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level