Administrative Assistant

Colonial Security Services • Hillsborough Township, NJ

8d • Onsite

About The Position

Colonial Security Services is seeking a dependable, organized, and detail-oriented Administrative Assistant to support daily office operations, payroll, billing, and company licensing and compliance requirements. The role helps maintain accurate records, coordinate administrative tasks, and keep company licenses, permits, and required documentation organized and up to date. The position is based in Hillsborough, New Jersey, in a professional office environment.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and follow up on outstanding items.
• Ability to maintain accurate records and handle confidential information.

Nice To Haves

• Previous office or administrative experience.
• Experience with business licensing, renewals, regulatory compliance, or security industry licensing.

Responsibilities

• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Perform general administrative duties and assist with weekly payroll and billing.
• Assist with company licensing, renewals, applications, and required documentation.
• Track license expiration dates and maintain a licensing calendar to ensure timely renewals.
• Communicate with state and local licensing agencies about application status, requirements, and outstanding documentation.
• Maintain organized records of company licenses, permits, registrations, and compliance documents.
• Provide administrative support to the HR and operations departments.
• Assist with document preparation and other office-related tasks as needed.
• Handle confidential company and employee information professionally.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed