Administrative Assistant

Arkansas Blue Cross Blue Shield•Little Rock, AR

6d•$57,290 - $72,645•Onsite

About The Position

The Administrative Assistant provides advanced, diversified, and confidential administrative and project support to senior leaders and various support managers. The role manages the day-to-day operations of senior leadership and requires considerable independent judgment, initiative, and professionalism. This position is 100% onsite at the company’s Little Rock, Arkansas office. The position is identified as security level three and must protect the security and confidentiality of records and information, maintaining information integrity in accordance with the company Administrative Manual. The role must also follow segregation-of-duties guidelines.

Requirements

High school diploma or equivalent.
At least three years of advanced administrative experience, preferably supporting executives, or one year of advanced administrative experience with an applicable bachelor's degree.
Proficiency with Microsoft Word, Excel, Access, and PowerPoint, including creating presentations and navigating spreadsheet reports.
Ability to meet deadlines.
Ability to multitask and prioritize responsibilities.

Nice To Haves

Bachelor’s degree in a relevant field such as Business Administration or Health Administration.
Typing proficiency of at least 50 words per minute.

Responsibilities

Assist with special projects or other duties as requested.
Book appropriate travel within travel policy, taking into account schedules, travel time, and personal time between meetings.
Conduct complex research to assist executives with inquiries or issues; secure requested information and compile reports and analyses.
Coordinate executive engagement, correspondence, and interactions.
Coordinate internal and external meetings, including team meetings, off-site meetings, one-on-one meetings, and conferences.
Create, maintain, and edit presentations, documents, and spreadsheets for meetings.
Manage complex day-to-day schedules so executives can fulfill obligations and prioritize actions efficiently.
Follow up on executive meetings and record meetings, precisely summarizing action items.
Partner with peers and direct reports of assigned executives to manage cross-functional initiatives.
Perform specialized functional-area duties such as reporting, research, project coordination, and analysis.
Submit accurate expense reports in a timely manner, adhere to policy, and assist with budget and procurement activities.
Protect the security and confidentiality of records and information and maintain information integrity in accordance with the Administrative Manual.
Adhere to segregation-of-duties guidelines in the Administrative Manual.