MWR Administrative Assistant

State of Utah•Bluffdale, UT

15d•Onsite

About The Position

This is a part-time Administrative Assistant position supporting MWR (Morale, Welfare and Recreation) programs. The role involves providing direct customer service and administrative support to MWR staff, military personnel, families, retirees, and the public. Responsibilities include assisting with program administration, drafting and reviewing written materials, organizing records, extracting data for reports, coordinating schedules, resolving customer inquiries, and recommending program improvements. The position is based in Bluffdale, Utah, and requires a background check.

Requirements

High school diploma or equivalent
Professional experience in administrative, clerical, or office coordination support
Proven capability to review documents for accuracy, evaluate data against policy standards, and resolve procedural difficulties
Professional proficiency in oral and written English, including correct grammar, spelling, and sentence composition

Nice To Haves

Direct experience working with military support structures, Morale, Welfare and Recreation (MWR) programs, or community services
Working experience operating point-of-sale (POS), scheduling, financial, or database software systems
Prior experience in supervisory or lead administrative roles
Proven track record drafting standard operating procedures, formal memorandums, and operational reports

Responsibilities

Provide administrative support and direct customer service to MWR staff, Soldiers, Airmen, military families, retirees, authorized patrons, and the public.
Assist with the administration of MWR programs, facility operations, services, events, and revenue-generating activities.
Draft, process, and review written materials—including formal correspondence, memorandums, administrative reports, public announcements, and standard operating procedures—for accuracy, logical consistency, and policy compliance.
Organize and maintain administrative records, including purchasing documentation, personnel-related files, invoices, correspondence, and operational reports.
Extract data from point-of-sale, financial, scheduling, and database systems to construct reports that guide operational decision-making.
Coordinate scheduling for facilities, staff members, training sessions, meetings, and agency programs as directed by MWR leadership.
Resolve customer inquiries and concerns by researching issues and coordinating directly with appropriate personnel.
Compile operational data, evaluate administrative needs, and recommend program improvements to management.
Supervise administrative staff members as assigned.