Administrative Assistant
About The Position
The Administrative Assistant supports an executive with time management, calendar scheduling, meeting and travel coordination, and management of projects and priorities. The role helps balance competing demands, prepare materials for appointments, maintain budget and expense records, and coordinate information for presentations, projects, and strategic planning. It also handles communications with discretion, supports the wider team, improves administrative systems, and prepares reports and other data-driven documents. This is a contract-to-hire position based in Merrillville, Indiana, with a hybrid workplace. Only local candidates within commuting distance will be considered. The stated pay range is $20.00–$25.51 per hour. The position is anticipated to close on November 11, 2026.
Requirements
- High school diploma.
- One to three years of recent project coordination or related administrative support experience; the posting also specifies three years of recent experience.
- Strong organization and time-management skills to manage a high volume of varied responsibilities in a fast-paced setting, with excellent attention to detail.
- Excellent oral and written communication skills, with a confident, concise, clear, and compelling style.
- Ability to build relationships and demonstrate tact, discretion, and diplomacy with internal and external stakeholders.
- Ability to maintain confidential and sensitive information.
- Ability to project a professional and positive demeanor and image.
- Planning and project-management skills, including taking an idea from concept to completion.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience scheduling appointments and updating calendars.
- Knowledge of document design and execution, including report formatting and business letters.
Nice To Haves
- Associate's degree or bachelor's degree from an accredited college.
- Four to eight years of experience in an administrative support capacity.
Responsibilities
- Assist the executive with time management and calendar scheduling, including day-to-day and long-term management of meetings, projects, and priorities.
- Schedule meetings and travel, prioritize meetings, and communicate relevant details to participants.
- Balance conflicting priorities to manage workflow, complete essential projects, and meet critical deadlines.
- Gather materials to prepare the executive for upcoming appointments.
- Maintain budget records and advise the executive of budget status.
- Process executive expenses according to corporate guidelines and ensure timely payment.
- Work with team members to collect and assemble information for presentations, projects, and strategic planning.
- Handle phone, email, and postal mail inquiries, respond appropriately, and maintain confidentiality.
- Provide backup support to coworkers when appropriate and support team and company goals.
- Recommend, create, implement, and maintain improved administrative systems, procedures, and processes, including electronic and paper filing systems.
- Create reports, spreadsheets, and graphs by obtaining, compiling, and organizing data.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
