Administrative Assistant

Ethan Crossing of Indianapolis•Indianapolis, IN

12d•$19 - $23•Onsite

About The Position

Ethan's Crossing is a recovery center founded in honor of a young man lost to addiction. The Administrative Assistant role provides high-level administrative support to hospital executive leadership, primarily the Chief Executive Officer and other senior leaders. The role calls for exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced healthcare environment.

Requirements

High school diploma; applicants may also have an associate or bachelor's degree.
At least 21 years old.
3–5 years of executive-level administrative support experience, preferably in a healthcare or hospital setting.

Nice To Haves

Associate or bachelor's degree in healthcare or business administration.
Executive-level administrative support experience in a healthcare or hospital setting.

Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Coordinate internal and external meetings, including board meetings, committee meetings, and stakeholder engagements.
Serve as a liaison between hospital leadership and staff, patients, external partners, and board members.
Maintain confidentiality of sensitive information and uphold HIPAA compliance.
Screen and prioritize emails, phone calls, and other communications.
Assist with preparing and distributing meeting agendas, minutes, and follow-up actions.
Track project timelines and ensure deadlines are met.
Perform general administrative tasks, including expense reporting, supply management, and file organization.
Coordinate special projects and events as needed.